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Property expert photographing an empty apartment with a phone

AI and software forreal estate and property management.

Hundreds of mails from owners, tenants and contractors. Inspections, contracts and deadlines per unit. We make sure nothing slips and every answer has its context.

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Tenant question, unit found
Today

Requests come in from every side

Owners, tenants and contractors mail, call and drop by. Each about a different building.

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2
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Mail comes in

Read by someone

File searched

Contractor called

Chased by hand

who remembers?
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2
3

Linked to the building

✦ AI

Contractor asked

✦ AI

Reminder approved

Your team
5 steps → 3
@Front door won't close
@Re: Re: charges 2025
☎Owner called twice
!Call locksmith back!
…Key boiler room?
Xrequests_2026_v6.xlsx
@Quote roof Duinenzicht
Pminutes_meeting.pdf
!Elevator inspection due?
@Tenant: light hallway

Marc Goethals · owner

Front door doesn't close

Since Monday the front door of the building no longer closes. Anyone can walk in.

✓ Linked to Residentie Duinenzicht

Request 2207 · Front door

BuildingResidentie Duinenzicht
PartEntrance, common part
UrgencyHigh, security
ContractorSlotenmakerij Vercruysse
Mon 09:12Mail from owner linked
Mon 09:13Locksmith asked for a visit
Thu 09:00No answer for 3 days
Thu 09:01Reminder sent · 24 owners informed
✦Assistant

Suggestion

Vercruysse hasn't answered in 3 days. Send a reminder and tell the owners it's being handled?

Send bothEdit
✓Reminder sent · 24 owners informed

What AI and software do for you.

See the full flow →
01Step · Input

Every mail linked to the right unit

AI reads owner and tenant mails and finds the unit, the lease and the history.

  • Mails in personal inboxes→Linked to the unit, visible for the team
02Step · Knowledge

Answers with the context of the file

An assistant drafts replies from the file, ready for one click approval.

  • Answers from memory→Answers from the file, with source
03Step · Agents

Follow up, with your approval

Inspections, certificates and contractors followed up by an agent.

  • Chasing contractors by phone→An agent follows up until it is done

And it warns you
before it goes wrong.

Signals that are typical for real estate, each with a proposal for what to do next.

  • Expiry dates in Excel→A signal in time, with a proposal

Signals · this week

3 new
  • EPC certificate Unit 4B expires in 21 daysProposal: ask the certifier for a date.request
  • Lease Residence Zeedijk 2.1 ends in 3 monthsProposal: contact the tenant about renewal.contact
  • Roof repair quote: no reply for 8 daysProposal: remind the contractor.chase

Already running in real estate

Kodi

Photos in. A legal inspection report out.

LiveRead the case→

Dermul

A digital colleague that follows up every request.

Rolling outRead the case→

Questions from real estate.

Not in real estate?

Every company works differently. That is exactly where we start: by mapping how you work.

See how we work →

  • In most cases, yes. We connect to the software you use and add what is missing.

  • Yes. Many mails, many owners, many deadlines per building: that is exactly where linking mail to the right file and following up pays off.

  • Data stays in Europe, access is set per person and per agent, and we sign a processing agreement. Read more on our security page.

  • Yes. We usually start with one flow, such as incoming mail, and expand once it runs.

Curious what AI
could do for you?

Tell us what costs your team the most time. We show where AI and software make the biggest difference, and tell you honestly whether we can help.

Book a callSee how we work